Quick Guide: Track Your GST Return Status Like a Pro

Understanding the Importance of Checking Your GST Return Status

Filing Goods and Services Tax (GST) returns is a critical aspect of running a business in India. Still, simply filing isn't enough. Regularly checking the status of your filed returns is equally important for several reasons:

• Compliance: Knowing the status ensures that your returns have been successfully processed by the GST portal. Any discrepancies or errors can be identified and rectified promptly, preventing potential penalties.
• Input Tax Credit (ITC) Reconciliation: Businesses claim ITC on their purchases. Tracking the status of your suppliers' GST returns is vital because your ITC eligibility depends on their timely filing and accurate reporting. Discrepancies can lead to ITC denials.
• Avoiding Penalties and Late Fees: If your GST returns are not filed correctly or are delayed, you may be subject to penalties and late fees. Monitoring the status helps you identify any issues early on and take corrective action.
• Maintaining Accurate Records: Keeping track of your GST return status provides a full audit trail, which is essential for internal accounting and potential audits by tax authorities.

Methods to Check Your GST Return Status

We have mostly two ways to check the status of your GST returns:

1. GST Portal: This is the most common and reliable method, offering real-time information directly from the official source.
2. GST Suvidha Providers (GSPs): GSPs are authorized third-party providers that offer GST-related services, including return filing and status tracking. They often provide user-friendly interfaces and additional features.

Checking GST Return Status on the GST Portal: A Step-by-Step Guide

This section details how to check your GST return status directly on the GST portal.

Step 1: Access the GST Portal

You see, Open your web browser and go through to the official GST portal: https://www.gst.gov.in/

Step 2: Login to Your Account

Click on the 'Login' button located on the top right corner of the homepage. Enter your username and password. Also, the captcha code displayed on the screen. Click on the 'Login' button again to access your GST account.

Step 3: Handle to 'Services'

Here's the thing: Once logged in, you will see the dashboard. Click on the 'Services' tab, which is usually located in the top menu bar.

Step 4: Select 'Returns' and then 'Track Return Status'

Here's the thing: So, Under the 'Services' tab, hover over the 'Returns' option. A dropdown menu will appear. Select 'Track Return Status'.

Step 5: Enter the ARN or Return Filing Period

So, On the 'Track Return Status' page, you have two options to track your return:

• ARN (Acknowledgement Reference Number): If you have the ARN, enter it in the provided field and click 'Search'. The ARN is a unique 15-digit number generated upon successful filing of your return.
• Return Filing Period: If you don't have the ARN, you can track the status by selecting the 'Financial Year' and 'Return Filing Period' (month) for which you want to check the status. Then, select the type of return (e.g., GSTR-1, GSTR-3B) from the dropdown menu and click 'Search'.

Step 6: View the Return Status

In fact, After clicking 'Search', the system will display the current status of your GST return. Common status indicators include:

• Filed: This indicates that the return has been successfully filed with the GST portal.
• Pending for Validation: This means that the return has been filed but is undergoing validation by the GST system.
• Processed: This indicates that the return has been successfully processed by the GST system.
• Error: This indicates that there was an error during the filing or processing of the return. You will need to investigate the error and rectify it.
• Invalid: This indicates that the return is invalid due to some discrepancies or errors. You will need to file a revised return.
• Submitted but not Filed: This status means the data is saved on the portal but the final submission (with EVC or DSC) has not been completed.

Understanding Different GST Return Statuses: Data and Understanding

Each return status offers a vital insight into the journey of your filed return. Let's look deeper into some common statuses and their implications:

'Filed' Status

Here's the thing: This is the most basic confirmation. It signifies that your return has been successfully uploaded to the GST portal. But, it doesn't guarantee acceptance or imply that the information provided is accurate. It simply means the system has received your data.

'Pending for Validation' Status

You see, This status indicates that the GST system is currently performing automated checks on your filed data. These checks may involve verifying the accuracy of your GSTIN, comparing the data with your previous returns. Also, cross-referencing it with the data declared by your suppliers and customers. The duration of this phase changes depending on depending on the volume of data being processed by the GST system.

'Processed' Status

This is the ideal result. It means that the GST system has successfully validated your return and accepted it without any discrepancies. This status is a confirmation that your return is compliant and that you are eligible to claim Input Tax Credit (ITC), subject to other relevant provisions of the GST law.

'Error' Status

So, This status flags potential issues with your return. The error could be due to different reasons, such as:

• Incorrect GSTIN of suppliers or customers
• Mismatched invoice details
• Errors in tax calculations
• Invalid data formats

In fact, In fact, When you encounter an 'Error' status, carefully review your return and identify the specific errors flagged by the system. Correct the errors and refile the return.

'Invalid' Status

Here's the thing: An 'Invalid' status usually signifies a more serious issue with your return, often requiring you to file a revised return. This could be due to significant discrepancies or non-compliance with GST rules. It's key to handle this status promptly to avoid penalties.

'Submitted but not Filed' Status

This often-overlooked status indicates that you've saved the draft of your return on the GST portal. Even so, you haven't completed the final submission process by verifying it with either Electronic Verification Code (EVC) or Digital Signature Certificate (DSC). It's essential to remember that saving a draft is not equivalent to filing a return. You must complete the EVC or DSC verification to officially file the return.

Checking Status via GST Suvidha Providers (GSPs)

Many businesses use GST Suvidha Providers (GSPs) for streamlined GST compliance. These platforms often offer a more user-friendly interface and value-added features. The process of checking your return status through a GSP is most of the time similar to the GST portal, but with a more simplified and intuitive way.

So, You will usually need to log in to your GSP account and work through to the 'Returns' or 'GST Filing' section. From there, you should find an option to 'Track Return Status'. You can then enter the ARN or select the relevant filing period to view the status of your return.

Good methods for Monitoring GST Return Status

Here are some good methods to make sure effective monitoring of your GST return status:

• Regularly Check Your Status: Don't wait until the last minute to check the status of your returns. Ideally, check the status within a few days of filing.
• Continue a Record of ARN: Always keep a record of the ARN generated for each filed return. This will make it easier to track the status.
• Reconcile Your Data: Regularly reconcile your sales and purchase data with the information declared in your GST returns. This will help you identify any discrepancies early on.
• Handle Errors Promptly: If you encounter an 'Error' or 'Invalid' status, take immediate action to rectify the issues and refile the return.
• Communicate with Your Suppliers: If you are facing ITC-related issues, communicate with your suppliers to make sure that they are filing their returns correctly and on time.

Conclusion: Stay Informed, Stay Compliant

Here's the thing: Checking your GST return status is not just a formality; it's an integral part of ensuring GST compliance and maximizing your ITC benefits. By following the steps outlined in this guide and adhering to what works best, you can proactively monitor your returns, identify potential issues. Also, continue accurate records. This will help you avoid penalties, simplify your accounting processes. Also, contribute to a more efficient and compliant business operation.